Job Description
Join our dynamic team at Chicago Business Solutions Inc. as we seek an urgent Administrative Assistant to support our executive operations. This high-impact role requires exceptional organizational skills and proactive problem-solving abilities. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in Chicago's vibrant downtown. Apply today to secure your position in our growing organization!
Responsibilities
- Manage executive calendars, coordinate complex scheduling, and prioritize high-priority meetings
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Coordinate domestic/international travel arrangements and expense report processing
- Implement and maintain confidential filing systems and digital document management
- Lead onboarding processes for new administrative staff
Qualifications
- Minimum 3 years of progressive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to handle sensitive information with discretion and confidentiality
- Strong project management skills with ability to multitask competing priorities
- Associates degree in Business Administration or related field required
- Experience with calendar management software (Calendly, Doodle) preferred