Job Description
Join our dynamic team at Apex Global Solutions as an Executive Administrative Assistant in Indianapolis! We're urgently seeking a highly organized professional to support our C-suite executives and ensure seamless office operations. This high-impact role offers competitive compensation, growth opportunities, and a collaborative work environment in downtown Indianapolis. If you excel in multitasking and possess exceptional communication skills, apply now to become an integral part of our success story.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Act as primary point of contact for internal/external stakeholders with polished professionalism
- Oversee office supply inventory, vendor relationships, and facility maintenance coordination
- Streamline administrative workflows and implement efficiency improvements
- Assist with onboarding processes and new employee orientation
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Minimum 3 years executive administrative support experience in corporate environments
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Discretion and professionalism when handling confidential information
- Proven experience coordinating complex travel arrangements and events
- Associate's degree or relevant certification (preferred)
- Strong written and verbal communication skills
- Ability to thrive in fast-paced, deadline-driven settings