Job Description
Join the City of San Jose's dynamic team as an Administrative Assistant with immediate openings! We're seeking detail-oriented professionals to support our municipal operations with exceptional administrative and data entry expertise. This urgent hiring initiative offers competitive compensation, comprehensive benefits, and the opportunity to serve our vibrant community. Apply today to make an immediate impact in a rewarding career!
Responsibilities
- Accurately enter, update, and maintain confidential data in municipal databases and records
- Manage calendars, schedule appointments, and coordinate complex logistics for department heads
- Prepare, edit, and distribute official correspondence, reports, and presentations
- Process invoices, purchase orders, and expense reports with strict adherence to financial protocols
- Provide frontline support via phone, email, and in-person inquiries with exceptional professionalism
- Organize physical and digital files using document management systems
- Assist with special projects requiring data analysis and report compilation
Qualifications
- Minimum 2 years of administrative experience with proven data entry proficiency
- Expert knowledge of Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Ability to type 50+ WPM with 99% accuracy in alphanumeric data entry
- Strong organizational skills with meticulous attention to detail
- Excellent written and verbal communication abilities
- Experience with government or municipal record-keeping preferred
- Ability to handle sensitive information with strict confidentiality