Job Description
Are you a highly organized professional ready for an urgent career opportunity?
Apex Office Solutions is seeking a dynamic and detail-oriented Administrative Assistant to join our team in New York City. Due to our continued growth, we have an immediate opening for a proactive individual who can manage the daily operations of our busy office with precision and efficiency.
Why Apply?
- Competitive salary package and comprehensive benefits.
- Immediate start date available for the right candidate.
- Work in a modern, collaborative environment in the heart of Manhattan.
- Opportunity for professional development and advancement.
If you are looking for a role where your organizational skills will make a significant impact, we want to hear from you today.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling travel arrangements for executives.
- Handle all incoming and outgoing correspondence, including emails, phone calls, and mail, with a high level of professionalism.
- Prepare, proofread, and edit documents, presentations, and reports using Microsoft Office Suite.
- Maintain accurate records and update databases regularly.
- Assist with office management tasks, including inventory control, supply ordering, and facility upkeep.
- Screen and direct visitors and callers, ensuring they are greeted appropriately and their inquiries are resolved efficiently.
- Perform data entry and assist with special projects as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of proven experience in an administrative or office support role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to work independently and as part of a team.
- Must be detail-oriented and possess a professional demeanor.