Job Description
We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in Oklahoma City. This is an immediate hiring opportunity for a dedicated professional ready to make an impact in a dynamic office environment. If you thrive in fast-paced settings and possess exceptional organizational skills, we want to hear from you.
As a key member of our administrative team, you will provide critical support to management and staff, ensuring smooth daily operations. We offer a competitive salary, comprehensive benefits, and a collaborative work culture in the heart of Oklahoma.
Responsibilities
- Schedule Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives with precision and efficiency.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, managing phone calls, emails, and correspondence professionally.
- Document Control: Prepare, edit, and format documents such as reports, presentations, and memos using Microsoft Office Suite and other business software.
- Office Operations: Maintain office supplies inventory, oversee vendor relationships, and ensure the reception area is welcoming and organized.
- Data Entry: Accurately input and update data into databases, track expenses, and assist with financial reporting as needed.
- Event Coordination: Plan and coordinate company events, team-building activities, and client meetings, including catering and logistics.
- General Support: Perform other administrative duties as requested to support the smooth functioning of the department.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Proven experience (2+ years) in an administrative or executive assistant role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Interpersonal: Professional demeanor with the ability to work independently and as part of a team.