Job Description
Join our dynamic team in Chicago as a Full-Time Administrative Assistant with flexible scheduling options. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This hybrid role combines in-office collaboration with remote flexibility, offering work-life balance while delivering exceptional administrative support.
At Illinois Business Solutions, we value innovation and efficiency. You'll be the backbone of our office, managing critical processes and contributing to our growth. If you're a proactive multitasker with a passion for excellence, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate office operations, including supply inventory and vendor management
- Assist in onboarding new employees and managing HR documentation
- Support project coordination and meeting preparation for cross-functional teams
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities and adapt to changing deadlines
- Experience with calendar management and meeting coordination
- Professional demeanor and commitment to confidentiality