Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Jacksonville, Pennsylvania. This is an urgent hiring opportunity for a dedicated professional who excels in a fast-paced office environment and is ready to make an immediate impact.
In this role, you will serve as the backbone of our daily operations, ensuring smooth communication, efficient file management, and exceptional customer service. If you are a proactive problem-solver with strong organizational skills, we want to hear from you today.
Why Join Our Team?
- Competitive hourly compensation.
- Immediate start available.
- Supportive and collaborative work culture.
Responsibilities
- Calendar Management: Coordinate and manage complex calendars, schedule meetings, and arrange travel arrangements for executives and staff.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, directing inquiries and drafting professional correspondence.
- Document Control: Maintain and organize digital and physical filing systems, ensuring all documents are accurate and easily retrievable.
- Data Entry: Perform accurate data entry tasks, maintain spreadsheets, and prepare reports as needed.
- Office Operations: Assist with office supplies inventory, prepare meeting rooms, and handle general front-desk reception duties.
- Event Coordination: Assist in planning and coordinating company events and team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy environment.
- Reliability: Punctual, professional, and able to work independently with minimal supervision.