Job Description
Join our dynamic team at Apex Administrative Solutions as we urgently seek a meticulous Administrative Assistant with exceptional data entry skills. This full-time role is critical to our operations and offers immediate start for qualified candidates in Louisville. You'll be the backbone of our office operations, ensuring accuracy and efficiency in all administrative processes. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment.
Responsibilities
- Enter, update, and maintain accurate data in CRM and ERP systems with zero tolerance for errors
- Process high-volume invoices, purchase orders, and financial documents with precision
- Manage confidential records and digital filing systems with strict adherence to compliance protocols
- Coordinate schedules, meetings, and travel arrangements for executive team members
- Perform quality assurance checks on all data entries and generate daily/weekly reports
- Support departmental projects by compiling data and preparing professional presentations
- Act as primary point of contact for vendor communications and invoice processing
Qualifications
- Minimum 2 years of proven data entry experience with 10,000+ keystrokes per minute and 98% accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database management
- Associate's degree in Business Administration or equivalent certification required
- Exceptional attention to detail with ability to spot inconsistencies in complex datasets
- Strong organizational skills with ability to prioritize multiple deadlines simultaneously
- Experience with ERP systems (SAP, Oracle) preferred but not mandatory
- Professional written and verbal communication skills