Job Description
Immediate opening for a dynamic Administrative Assistant to join our fast-paced downtown Chicago team! We're seeking a highly organized professional to provide critical support to our executive team and ensure seamless office operations. This urgent hiring position offers competitive compensation and growth opportunities in a collaborative environment.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and correspondence with meticulous attention to detail
- Oversee office supply inventory, vendor relationships, and facility maintenance requests
- Serve as primary point of contact for internal/external communications and inquiries
- Streamline administrative workflows using Microsoft Office Suite and proprietary CRM systems
- Assist with new employee onboarding and coordinate departmental events
- Maintain digital filing systems and ensure compliance with record-keeping protocols
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with calendar management, travel coordination, and expense reporting
- Proactive problem-solving approach and adaptability to changing priorities
- Associate's degree in Business Administration or related field preferred