Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Baltimore, MD. This is an urgent hiring opportunity for a detail-oriented professional who thrives in a fast-paced corporate environment. You will play a crucial role in ensuring our daily operations run smoothly, managing executive schedules, and providing top-tier support to our leadership team.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and development.
- Supportive and collaborative work culture.
Responsibilities
- Calendar Management: Manage complex calendars, schedule appointments, and coordinate internal and external meetings.
- Communication: Serve as the primary point of contact for incoming inquiries, filtering calls and emails with professionalism.
- Documentation: Prepare and edit correspondence, including memos, reports, and presentations for senior management.
- Office Operations: Oversee office supply inventory, manage filing systems, and ensure the workspace is organized and efficient.
- Event Coordination: Plan and organize company events, team-building activities, and client meetings.
- Travel Support: Arrange domestic and international travel logistics, including itineraries, visas, and accommodation.
- Data Entry: Maintain accurate records and databases using company software and Excel spreadsheets.
Qualifications
- Education: High school diploma or GED required; Associate’s or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 2-3 years of progressive experience in administrative support or office management.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Soft Skills: Exceptional written and verbal communication skills with a polished, professional demeanor.
- Organization: Strong time management skills with the ability to prioritize tasks and meet strict deadlines.
- Adaptability: Ability to work independently and adjust quickly to changing priorities in a fast-paced setting.