Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our dynamic team. This role offers a unique opportunity to support operations in both Albuquerque, NM and Pennsylvania with a flexible schedule designed to fit your lifestyle.
In this position, you will be the backbone of our daily operations, ensuring smooth communication, efficient document management, and seamless coordination of schedules for our leadership team. If you are looking for a role that offers autonomy and flexibility without sacrificing professional growth, we want to hear from you.
Responsibilities
- Schedule Management: Manage complex calendars, schedule meetings, and coordinate appointments for executives and staff across both locations.
- Communication Hub: Serve as the primary point of contact via phone and email, routing inquiries and providing timely responses.
- Document Preparation: Prepare, proofread, and edit correspondence, reports, and presentations with a high degree of accuracy.
- Office Coordination: Maintain an organized physical and digital office environment, including filing systems and document repositories.
- Data Entry: Accurately input and update data into CRM systems and spreadsheets to ensure records are current.
- Event Support: Assist in planning and coordinating company events, webinars, and team meetings.
- Vendor Liaison: Handle basic administrative tasks related to vendors and service providers.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Excellent time management skills with the ability to prioritize tasks and meet strict deadlines.
- Communication: Superior verbal and written communication skills, with a professional demeanor.
- Flexibility: Ability to work varied hours as needed to support the business needs of both Albuquerque and PA offices.
- Attention to Detail: Keen eye for detail and a commitment to quality in all tasks.