Job Description
Are you a detail-oriented professional seeking a rewarding opportunity in the heart of New York City? Apex Operations Group is looking for a dynamic Administrative Assistant to join our thriving team. In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow management.
We offer a competitive salary, comprehensive benefits package, and a collaborative environment that fosters professional growth. If you thrive in a fast-paced office setting and have a passion for organization, we want to hear from you.
We offer a competitive salary, comprehensive benefits package, and a collaborative environment that fosters professional growth. If you thrive in a fast-paced office setting and have a passion for organization, we want to hear from you.
Responsibilities
- Manage complex calendars and schedule meetings with internal and external stakeholders, ensuring optimal time management.
- Prepare and distribute high-quality correspondence, reports, and presentations with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, hotels, and detailed itineraries.
- Maintain office supplies inventory and manage vendor relationships to ensure operational efficiency.
- Handle incoming inquiries via phone and email with professionalism and escalate complex issues appropriately.
- Assist in the organization of company events and internal meetings.
- Perform general clerical duties such as data entry and filing with strict attention to detail.
Qualifications
- High School Diploma or equivalent; Associate's degree in Business Administration or related field is preferred.
- Minimum of 3 years of progressive administrative experience in a corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with a polished professional demeanor.
- Ability to multitask and prioritize tasks in a fast-paced, deadline-driven environment.
- Strong problem-solving skills and the ability to work independently with minimal supervision.