Job Description
Join our dynamic team at Jacksonville Business Solutions as we urgently seek a highly skilled Administrative Assistant to support our growing operations in the heart of Jacksonville, FL. This critical role demands exceptional organizational prowess and a proactive approach to office management. Enjoy a collaborative environment with competitive benefits and opportunities for professional growth. Apply now to become an integral part of our success story!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Process invoices, expense reports, and financial transactions with precision
- Prepare confidential documents, presentations, and correspondence using MS Office Suite
- Oversee office inventory, supply procurement, and vendor relationship management
- Serve as primary point of contact for internal/external communications
- Coordinate departmental projects and maintain digital filing systems
- Support HR functions including onboarding and record maintenance
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Expert proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional written/verbal communication and multitasking abilities
- Proven experience with calendar management and scheduling software
- Strong attention to detail with confidentiality handling sensitive information
- Ability to thrive in fast-paced environments with competing priorities
- Knowledge of basic bookkeeping and office accounting principles
- Professional demeanor with excellent interpersonal skills