Job Description
Join our dynamic team in Chicago's vibrant Loop district as a Part-Time Office Assistant! We're seeking a polished professional to provide essential administrative support in a fast-paced corporate environment. This flexible 20-25 hour/week role offers competitive compensation and the opportunity to work with industry leaders. If you thrive in organized settings and excel at multitasking, we want you on our team!
Responsibilities
- Manage incoming communications (calls, emails, mail) with professionalism and discretion
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain digital filing systems and ensure document accuracy
- Process expense reports and assist with basic bookkeeping tasks
- Prepare correspondence, presentations, and reports using Microsoft Office Suite
- Support office operations by managing inventory and vendor relationships
- Assist with onboarding new employees and office event coordination
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to handle confidential information with discretion
- Proven experience with office equipment and scheduling software
- Professional demeanor and customer service focus
- Reliable transportation to downtown Chicago location