Job Description
We are urgently seeking a highly skilled Administrative Assistant to join our dynamic team in Memphis, TN. This critical role requires a proactive professional who excels in fast-paced environments and thrives on providing exceptional office support. You'll be the backbone of our daily operations, ensuring seamless administrative functions while maintaining a polished and professional workplace. If you're detail-oriented, tech-savvy, and ready to make an immediate impact, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, procurement, and vendor relationships for operational efficiency
- Coordinate meetings, events, and conferences including logistics and materials preparation
- Process expense reports, invoices, and financial documentation with precision
- Maintain digital filing systems and ensure data security compliance
- Provide cross-departmental support and serve as primary point of contact for internal stakeholders
Qualifications
- Minimum 3 years of administrative experience in a corporate or professional services environment
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities and deadlines
- Proven experience handling confidential information with discretion and professionalism
- Strong written and verbal communication skills with polished business etiquette
- Associates degree or equivalent professional certification required (Bachelor's preferred)
- Proficiency with office equipment (copiers, scanners, multi-line phone systems)
- Ability to adapt quickly to changing priorities and work independently with minimal supervision