Job Description
Join the vibrant City of Miami team as a Local Administrative Assistant supporting our weekend operations. This dynamic role is perfect for detail-oriented professionals seeking flexible schedules while delivering essential office support. You'll be the backbone of our weekend administrative functions, ensuring seamless operations across multiple departments. Enjoy competitive pay, comprehensive benefits, and the opportunity to contribute directly to Miami's public service excellence.
Responsibilities
- Manage office communications, including phone systems, emails, and digital correspondence
- Coordinate weekend scheduling for staff meetings, appointments, and facility usage
- Process and maintain confidential records, documents, and filing systems
- Assist with data entry, report generation, and document formatting
- Support procurement activities by processing purchase orders and managing inventory
- Greet visitors and provide exceptional customer service for weekend inquiries
- Collaborate with weekday staff to ensure continuity of administrative functions
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision on weekends
- Experience with public sector or municipal operations a plus
- Valid Florida driver's license may be required for occasional errands