Job Description
We are urgently seeking a highly skilled Administrative Assistant to join our dynamic team in San Diego. This critical role requires exceptional organizational abilities and proficiency in data entry to maintain seamless office operations. You'll be the backbone of our administrative functions, supporting executives and cross-departmental teams with precision and professionalism. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to make an immediate impact.
Responsibilities
- Accurately enter, update, and maintain critical data in company databases and CRM systems
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Process incoming communications (emails, calls, mail) and route appropriately
- Prepare, edit, and distribute confidential documents and correspondence
- Assist with onboarding processes and maintain employee records
- Coordinate office supplies inventory and equipment maintenance
- Support expense reporting and invoice processing workflows
Qualifications
- Proven experience in administrative support roles with data entry specialization
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data management tools
- Exceptional typing speed (60+ WPM) with 99% accuracy in data entry tasks
- Strong organizational skills with attention to detail and problem-solving abilities
- Ability to prioritize tasks and meet deadlines in high-pressure situations
- Professional communication skills and discretion handling confidential information
- Associate's degree or equivalent administrative certification preferred