Job Description
Houston Business Solutions is seeking a detail-oriented Local Office Assistant to join our dynamic team in Houston, TX. This full-time role is perfect for organized professionals with strong data entry skills who thrive in a collaborative office environment. You'll be the backbone of our daily operations, ensuring seamless administrative workflows while supporting our mission to deliver exceptional client service. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a supportive workplace.
Responsibilities
- Accurately enter, update, and maintain data in CRM and accounting systems
- Manage digital and physical filing systems with meticulous attention to detail
- Process invoices, purchase orders, and expense reports with precision
- Coordinate office communications including calls, emails, and scheduling
- Assist with onboarding new employees and office equipment management
- Generate weekly reports using Microsoft Excel and Google Sheets
- Maintain confidential records and adhere to HIPAA/GDPR compliance
- Support event coordination and client meeting preparations
Qualifications
- Minimum 2 years experience in data entry and administrative support
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Proven ability to process 50+ records daily with 99.5% accuracy
- Strong organizational skills with demonstrated time management abilities
- Experience with QuickBooks or similar accounting software preferred
- Excellent written and verbal communication skills
- Ability to multitask in a fast-paced environment
- High school diploma or equivalent; associate's degree a plus