Job Description
Are you an organized, detail-oriented professional looking for an immediate opportunity? Heartland Office Solutions is urgently seeking a highly skilled Administrative Assistant to join our dynamic team in Omaha, Nebraska. We are looking for a proactive individual who thrives in a fast-paced environment and is ready to make an immediate impact.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring smooth communication, efficient workflow, and a professional image for our clients. If you are ready to take the next step in your career with a company that values excellence and offers competitive benefits, apply today!
Responsibilities
- Calendar & Schedule Management: Oversee complex calendars, schedule meetings, coordinate travel arrangements, and manage internal and external communications.
- Document Management: Prepare, proofread, and edit correspondence, reports, and presentations with a high degree of accuracy.
- Office Operations: Maintain office supplies inventory, manage incoming and outgoing mail, and troubleshoot basic office equipment issues.
- Project Coordination: Assist in organizing company events, team meetings, and corporate initiatives to foster a positive work environment.
- Data Entry & Reporting: Input data into CRM systems, prepare weekly reports, and ensure all records are up-to-date and compliant.
- Reception Support: Greet visitors, direct inquiries, and answer phone calls professionally at the front desk when needed.
Qualifications
- Education: High school diploma or equivalent required; Associate's degree or Certificate in Office Administration preferred.
- Experience: Minimum of 2-3 years of progressive experience in administrative support or office management.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace; experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with clients and staff at all levels.
- Organization: Strong time management skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Soft Skills: High attention to detail, problem-solving abilities, and a positive, can-do attitude.