Job Description
Are you an organized professional looking for Urgent Hiring opportunities? Apex Administrative Solutions is currently seeking a dedicated Local Administrative Assistant to join our growing team. We are expanding our operations in Baltimore, MD and have immediate openings for candidates interested in Careers in Florida.
This is a fantastic opportunity to work in a dynamic environment where your organizational skills will directly impact our success. We offer a competitive salary, flexible scheduling, and the chance to grow within a stable organization.
Why Join Us?
We are looking for self-motivated individuals who thrive in a fast-paced setting. Whether you are based in Baltimore or looking for remote flexibility across Florida, we want to hear from you.
Responsibilities
- Manage Daily Operations: Oversee incoming communications, including emails, phone calls, and mail, ensuring timely and professional responses.
- Schedule Management: Coordinate and manage complex calendars for executive staff, including booking meetings, travel arrangements, and reservations.
- Document Preparation: Draft, proofread, and format reports, presentations, and correspondence with high attention to detail.
- Data Entry & Records: Maintain accurate digital and physical records, ensuring data integrity and confidentiality.
- Event Coordination: Assist in planning and executing company events, including logistics, catering, and attendee management.
- Vendor Liaison: Handle communications with external vendors and service providers to ensure smooth office operations.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 2 years of experience in an administrative or clerical role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with diverse stakeholders.
- Organization: Strong time management skills and the ability to prioritize tasks in a fast-paced environment.
- Flexibility: Willingness to adapt to changing priorities and potential travel between Baltimore, MD and Florida locations.