Job Description
We're seeking a highly motivated Administrative Assistant to join our dynamic team in San Jose, CA. This urgent opening requires immediate availability for a 6-month contract with potential for extension. You'll be the backbone of our operations, ensuring seamless data flow and office efficiency. If you're detail-oriented, tech-savvy, and thrive in fast-paced environments, apply today!
Responsibilities
- Accurately input, verify, and manage high-volume data across multiple systems
- Coordinate office communications including scheduling, correspondence, and records management
- Support departmental projects with document preparation and report generation
- Manage inventory and procurement of office supplies and equipment
- Assist with onboarding processes and new hire paperwork
- Maintain digital filing systems with strict confidentiality protocols
- Collaborate with team leads to optimize administrative workflows
Qualifications
- Minimum 2 years administrative experience with proven data entry expertise
- Proficiency in MS Office Suite (Excel, Word, Outlook) and Google Workspace
- Exceptional typing speed (60+ WPM) with 98%+ accuracy
- Strong organizational skills with ability to prioritize competing tasks
- Experience with CRM systems (Salesforce preferred) and database management
- Professional communication skills for internal/external interactions
- Ability to adapt quickly to changing priorities and deadlines