Job Description
Join our dynamic team as an Administrative Assistant in Memphis! We're urgently seeking a detail-oriented professional to support our executives and maintain seamless office operations. This is a high-impact role offering growth opportunities in a fast-paced environment. If you excel in multitasking and possess strong organizational skills, we encourage you to apply immediately.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Coordinate meetings, including agenda preparation, minute-taking, and follow-up actions
- Maintain digital and physical filing systems with strict confidentiality protocols
- Act as primary point of contact for internal and external communications
- Assist with onboarding processes and new employee orientation materials
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven experience managing executive calendars and travel logistics
- Ability to handle sensitive information with discretion and professionalism
- Strong problem-solving skills and adaptability to changing priorities
- Experience with office management software (e.g., Asana, Trello, or similar)
- Ability to work independently with minimal supervision