Job Description
We're seeking a dynamic Administrative Assistant to join our Portland team immediately. This urgent opening requires exceptional organizational skills and data entry expertise to support our fast-paced operations. You'll be the backbone of our office, ensuring seamless administrative workflows while maintaining precision in all digital records. If you thrive in deadline-driven environments and excel at multitasking, this is your opportunity to make an immediate impact.
Responsibilities
- Perform accurate data entry into CRM and ERP systems with 99%+ precision
- Manage digital filing systems and maintain confidential records
- Coordinate calendars, meetings, and travel arrangements for executives
- Process invoices, expense reports, and purchase orders
- Prepare correspondence, reports, and presentations using MS Office Suite
- Serve as primary point of contact for internal and external communications
- Support special projects including data analysis and reporting
Qualifications
- Minimum 2 years administrative assistant experience with data entry focus
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Proven ability to type 60+ WPM with exceptional accuracy
- Experience with CRM systems (Salesforce preferred)
- Strong attention to detail and error detection skills
- Ability to prioritize tasks in high-pressure situations
- Associate's degree or relevant certification preferred