Job Description
Join our award-winning team at Harbor Point Executive Center as a Senior Receptionist in the heart of Boston's Financial District. We're seeking a polished professional to be the face of our prestigious co-working space, delivering exceptional client experiences while managing daily operations. This full-time position offers competitive compensation, comprehensive benefits, and immediate start date for the right candidate. If you thrive in fast-paced environments and excel at creating welcoming atmospheres, apply today to join our dynamic workplace community.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, transferring inquiries to appropriate departments
- Greet and screen all visitors, ensuring proper security protocols and appointment management
- Coordinate conference room bookings and office resource scheduling across 15+ meeting spaces
- Process incoming/outgoing mail and packages, maintaining accurate tracking systems
- Assist with administrative tasks including data entry, document preparation, and expense reports
- Support office equipment maintenance and vendor coordination for facility operations
- Act as primary point of contact for building emergencies and safety procedures
Qualifications
- Minimum 3 years of professional receptionist or front desk experience in corporate/office environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional communication skills with ability to multitask in high-pressure situations
- Strong organizational abilities with attention to detail and time management
- Professional appearance and demeanor with customer service excellence
- Ability to lift 25 lbs and stand for extended periods
- Boston residency preferred (commute within 30 minutes of downtown)
- Valid driver's license and reliable transportation