Job Description
Join our dynamic team at Pacific Business Solutions Inc. as a Senior Office Assistant and become the backbone of our thriving San Diego operations. We're seeking a detail-oriented professional to streamline daily office functions, enhance team productivity, and deliver exceptional administrative support. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Process payroll, expense reports, and vendor invoices with precision
- Oversee office inventory procurement, supply management, and equipment maintenance
- Prepare confidential documents, presentations, and reports using MS Office Suite
- Act as primary point of contact for internal/external communications
- Coordinate onboarding processes for new employees
- Maintain digital filing systems and ensure data security compliance
Qualifications
- 3+ years of progressive office administration experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with HRIS systems and payroll processing
- Associates degree in Business Administration or related field preferred
- Ability to maintain confidentiality and exercise discretion