Job Description
Join our dynamic team as an Office Support - Receptionist at Premier Business Solutions! We're seeking a polished professional to serve as the first point of contact for our Oakland headquarters. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills shine.
As the face of our organization, you'll manage high-traffic reception duties, coordinate complex calendars, and ensure seamless office operations. Our ideal candidate thrives in fast-paced settings, demonstrates exceptional communication abilities, and takes pride in creating exceptional visitor experiences.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Greet visitors professionally, coordinate appointments, and manage reception area appearance
- Coordinate complex executive calendars, schedule meetings, and arrange travel logistics
- Process incoming/outgoing mail, manage office supplies inventory, and coordinate deliveries
- Assist with onboarding processes, including badge preparation and new hire orientations
- Collaborate with administrative team on projects, event planning, and departmental initiatives
- Maintain digital filing systems and ensure confidential information security protocols
Qualifications
- Minimum 2 years professional receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional verbal/written communication skills and polished professional demeanor
- Ability to multitask effectively in high-volume environments with competing priorities
- Strong organizational skills with attention to detail and proactive problem-solving abilities
- Experience with visitor management systems and office equipment (copiers, scanners)
- High school diploma or equivalent; associate degree preferred