Job Description
Join our dynamic team at Pacific Business Solutions Inc. as a Senior Office Assistant in sunny San Diego! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative work environment in one of America's most vibrant cities. If you're passionate about administrative excellence and thrive in fast-paced settings, apply today to become an integral part of our growing organization.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Maintain accurate filing systems and digital documentation protocols
- Process invoices, expense reports, and financial documentation
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new employees
- Prepare professional reports and presentations as requested
- Assist with event planning and meeting logistics
Qualifications
- Minimum 3 years of progressive office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with office equipment (copiers, scanners, multi-line phone systems)
- Ability to handle confidential information with discretion
- Associate's degree in Business Administration or related field preferred
- Proven problem-solving and multitasking capabilities