Job Description
We are seeking a dynamic and professional Receptionist to join our growing team in downtown San Francisco. This is an Immediate Hire opportunity for a highly organized individual who thrives in a fast-paced office environment. You will be the first point of contact for our clients and visitors, setting the tone for a positive experience.
At Horizon Office Solutions, we value our team members and offer a competitive benefits package, including health insurance, paid time off, and opportunities for professional growth. If you have excellent communication skills and a professional demeanor, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional and friendly demeanor, directing them to the appropriate personnel.
- Phone Support: Answer and screen incoming calls, take accurate messages, and transfer calls to the correct department.
- Mail & Communication: Sort and distribute incoming mail and packages efficiently; manage internal and external communications.
- Scheduling: Assist with calendar management, scheduling meetings, and coordinating conference room bookings.
- Data Entry: Maintain accurate records of visitor logs, appointments, and office supplies inventory.
- Office Maintenance: Ensure the reception area is clean, organized, and presentable at all times.
Qualifications
- Experience: Previous experience as a receptionist or in an office support role is preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Exceptional verbal and written communication skills with a professional phone manner.
- Professionalism: High level of professionalism, reliability, and punctuality.
- Education: High school diploma or GED required.