Job Description
Are you a detail-oriented professional looking to make an impact in a fast-paced corporate environment?
Apex Horizon Solutions is seeking a dedicated Senior Office Administrator to ensure the smooth and efficient operation of our New York headquarters. In this pivotal role, you will be the backbone of our daily activities, managing complex schedules, coordinating cross-departmental projects, and maintaining a pristine office environment.
Join a team that values innovation, professionalism, and growth. If you possess exceptional organizational skills and a passion for supporting executive leadership, we want to meet you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional development and career advancement.
- Modern, collaborative work culture in the heart of Manhattan.
Apply today to take the next step in your administrative career!
Responsibilities
- Executive Support: Manage complex calendars, coordinate domestic and international travel arrangements, and prepare detailed itineraries for senior executives.
- Office Operations: Oversee daily office logistics, including facility maintenance, vendor management, and office supply inventory control to ensure a seamless workflow.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, handling incoming communications with professionalism and discretion.
- Project Coordination: Assist in organizing company-wide events, meetings, and corporate functions, ensuring all logistical requirements are met on time.
- Documentation: Prepare, edit, and format high-level correspondence, reports, and presentations using Microsoft Office Suite and other business tools.
- Team Leadership: Mentor junior administrative staff, providing guidance on best practices and workflow optimization.
Qualifications
- Experience: Minimum of 4-5 years of experience in an administrative or executive support role, preferably within a corporate or professional services environment.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software or project management tools.
- Communication: Superior verbal and written communication skills with the ability to draft professional correspondence and edit documents.
- Organization: Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced, high-pressure setting.
- Attention to Detail: Demonstrated ability to maintain accuracy in data entry, scheduling, and record-keeping.
- Education: High school diploma required; Bachelor’s degree in Business Administration or a related field is a plus.