Job Description
Join our dynamic team at Global Innovations Inc., a leading technology firm in Boston's Seaport District. We're seeking a detail-oriented Senior Administrative Assistant to support our executive team and ensure seamless office operations. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and arrange domestic/international travel
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office procurement, inventory management, and vendor relationships
- Coordinate cross-departmental projects and meetings, including agenda preparation and minute-taking
- Act as primary point of contact for internal/external stakeholders, providing exceptional customer service
- Manage office communications, including phone systems and email correspondence
- Assist with onboarding processes and new employee orientation
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years of progressive administrative support experience, preferably in tech/finance
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written/verbal communication and interpersonal abilities
- Proven experience with calendar management and complex travel arrangements
- Ability to handle confidential information with discretion