Job Description
Join our dynamic team in the heart of Manhattan as a Senior Administrative Assistant at Global Solutions Inc. We're seeking a highly organized professional to provide comprehensive support to our executive team and ensure seamless office operations. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential reports, presentations, and correspondence
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Coordinate cross-departmental projects and meetings with external stakeholders
- Implement and maintain efficient office administrative systems and procedures
- Act as primary point of contact for internal and external communications
- Manage departmental budgets, expense reports, and invoice processing
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 5 years of progressive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience managing executive schedules and confidential information
- Ability to multitask and prioritize in a fast-paced environment
- Knowledge of office management best practices