Job Description
Join our dynamic team as a Senior Administrative Assistant at Innovate Solutions Group, where your organizational expertise will drive operational excellence. We're seeking a proactive professional to support our executive team and streamline office workflows in our downtown Milwaukee headquarters. This role offers growth opportunities, competitive benefits, and a collaborative environment where your contributions directly impact our success.
Responsibilities
- Manage complex calendars, coordinate high-level meetings, and arrange domestic/international travel
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office supply inventory and vendor relationships for cost optimization
- Act as primary point of contact for internal/external communications with professionalism
- Implement digital filing systems and maintain confidential records with HIPAA/GDPR compliance
- Coordinate departmental events and special projects from conception to execution
Qualifications
- Associate's degree in Business Administration or equivalent experience required
- 5+ years progressive administrative support experience in corporate environments
- Advanced proficiency in Outlook, Excel (pivot tables), PowerPoint, and SharePoint
- Exceptional time management skills with ability to prioritize competing deadlines
- Proven experience managing executive schedules and complex travel arrangements
- Strong attention to detail with error-free document preparation capabilities
- Professional demeanor with polished written and verbal communication skills