Job Description
Join our award-winning team at Boston Dynamics Solutions as a Senior Administrative Assistant and become the backbone of our innovative operations. We're seeking a highly organized professional to support our executive leadership team in our downtown Boston headquarters. This hybrid role combines in-office collaboration with remote flexibility, offering a competitive benefits package including health insurance, 401k matching, and professional development stipends. Ideal for candidates with 3+ years of administrative experience in fast-paced environments.
Responsibilities
- Manage executive calendars, coordinate complex meeting logistics, and arrange domestic/international travel
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Act as primary point of contact for internal/external communications and correspondence
- Assist with onboarding processes, new hire orientation, and training coordination
- Manage expense reports, invoicing, and budget tracking for department
- Support special projects including event planning and process improvement initiatives
Qualifications
- Bachelor's degree in Business Administration or related field preferred
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience managing executive calendars and complex schedules
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach and adaptability to changing priorities