Job Description
Join our prestigious downtown firm as the face of our operations! We seek a polished Executive Receptionist to deliver exceptional client experiences while managing complex administrative workflows. This pivotal role combines professionalism with proactive support in a dynamic corporate environment. Enjoy comprehensive benefits including health insurance, retirement plans, and professional development stipends. Work in our LEED-certified headquarters with stunning bay views and modern amenities.
Responsibilities
- Manage multi-line phone system and professionally route 100+ daily calls
- Greet/verify all visitors and issue security badges for corporate access
- Coordinate executive calendars, meeting logistics, and travel arrangements
- Process incoming/outgoing mail, packages, and courier services
- Order and maintain office supplies, equipment, and breakroom inventory
- Assist with onboarding new hires including workspace setup and orientation
- Support departmental projects with document preparation and data management
Qualifications
- Minimum 3 years corporate receptionist or executive assistant experience
- Expertise in Microsoft Office Suite and calendar management tools
- Exceptional written and verbal communication skills
- Ability to maintain composure in high-pressure situations
- Proficiency with office equipment (copiers, scanners, AV systems)
- Discretion handling confidential information
- Associates degree or relevant certification preferred
- Bilingual (English/Spanish) highly desirable