Job Description
Join our dynamic team at Chicago Business Solutions as a Senior Administrative Assistant! We're seeking a highly organized professional to provide exceptional office support in our downtown Chicago headquarters. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and want to make a tangible impact on daily operations.
As a key member of our administrative team, you'll be the backbone of our office, ensuring seamless operations and executive support. We offer a collaborative culture, professional growth opportunities, and comprehensive benefits including health insurance, retirement plans, and paid time off. If you're passionate about efficiency and excellence, we encourage you to apply!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations with precision
- Oversee office supply inventory and vendor relationships
- Coordinate departmental events and meetings
- Maintain digital filing systems and ensure data accuracy
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent experience in business administration
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and exercise discretion
- Experience with office management software (e.g., Asana, Trello)