Job Description
Join our dynamic team as a Senior Administrative Assistant and become the backbone of our Chicago operations! We're seeking a highly organized professional to support departmental leadership with precision and excellence. This hybrid role offers competitive benefits, growth opportunities, and the chance to make a tangible impact in public service. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Prepare confidential documents, reports, and correspondence with meticulous attention to detail
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Oversee office inventory management, supply procurement, and vendor relationships
- Process expense reports, purchase orders, and administrative documentation
- Coordinate departmental events and special projects from conception to execution
Qualifications
- 5+ years of progressive administrative support experience in corporate/government settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience managing sensitive information with strict confidentiality
- Strong written/verbal communication and interpersonal skills
- Associates degree in Business Administration or related field required
- Proficiency with office equipment (copiers, scanners, multi-line phone systems)