Job Description
Join our dynamic team at Pinnacle Solutions Group as a Senior Administrative Assistant and become the backbone of our fast-paced corporate environment. We're seeking a highly organized professional to provide comprehensive administrative support to our executive team and department heads. This role is perfect for a detail-oriented individual who thrives in collaborative settings and is passionate about optimizing office operations. Enjoy competitive benefits, professional growth opportunities, and a vibrant workplace culture in the heart of Philadelphia.
Responsibilities
- Coordinate complex calendars, schedule meetings, and manage executive travel arrangements
- Prepare and edit confidential documents, reports, and presentations with precision
- Manage office inventory, procurement, and vendor relationships for seamless operations
- Serve as primary point of contact for internal and external stakeholders
- Oversee onboarding processes and maintain employee records
- Implement digital filing systems and ensure document security compliance
- Analyze office workflows and propose efficiency improvements
Qualifications
- Associate's degree or 5+ years of administrative experience required
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional communication and interpersonal skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with HRIS systems and office management software
- Strong attention to detail with impeccable organizational abilities
- Professional demeanor with ability to handle sensitive information