Job Description
Join our award-winning team at Global Solutions Inc. as the face of our Omaha headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while supporting our C-suite executives. This hybrid role blends in-office presence with remote flexibility, offering competitive benefits and career growth opportunities. If you thrive in fast-paced environments and excel at multitasking, apply today to become the cornerstone of our office operations.
Responsibilities
- Manage executive calendar coordination, scheduling meetings, and travel arrangements
- Greet visitors, screen calls, and route inquiries to appropriate departments
- Coordinate office logistics including mail processing, supply inventory, and equipment maintenance
- Assist with administrative tasks including document preparation, expense reports, and data entry
- Oversee conference room bookings and ensure meeting readiness
- Support HR initiatives onboarding new hires and maintaining employee records
- Collaborate with IT department for office technology support and troubleshooting
Qualifications
- 3+ years of executive receptionist or administrative support experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
- Strong organizational skills with attention to detail
- Associate's degree or equivalent professional certification preferred
- Experience in corporate or professional services environment