Job Description
Join our dynamic team at GlobalTech Solutions as a Senior Administrative Assistant in the heart of Boston's Financial District. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment. If you're passionate about administrative excellence and thrive in fast-paced settings, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and presentations with meticulous attention to detail
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Process expense reports, invoices, and purchase orders using SAP systems
- Act as primary point of contact for internal and external stakeholders
- Coordinate departmental events, offsites, and employee recognition programs
- Maintain digital filing systems and ensure compliance with record-keeping protocols
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Experience with ERP systems (SAP, Oracle) and calendar management tools
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills with polished professionalism
- Proven ability to handle sensitive information with discretion
- Bachelor's degree in Business Administration or related field preferred