Job Description
Welcome to Apex Professional Services, where efficiency meets excellence. We are currently hiring immediately for a highly organized and proactive Administrative Assistant to join our thriving team in Indianapolis, IN.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring our executive team runs smoothly while maintaining a professional and welcoming environment for all visitors and stakeholders. If you possess a sharp eye for detail and a passion for organization, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a dynamic, fast-paced environment.
- Career growth and development opportunities within a stable organization.
Your Role:
As our Administrative Assistant, you will take ownership of various administrative functions, acting as the primary point of contact for internal and external communications.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, coordinate travel arrangements, and ensure executive time is optimized.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, filtering messages and drafting correspondence on behalf of leadership.
- Document Control: Prepare, proofread, and distribute meeting minutes, reports, presentations, and internal memos with a high degree of accuracy.
- Office Operations: Oversee office supply inventory, manage vendor relationships, and maintain a well-organized physical and digital filing system.
- Event Coordination: Plan and coordinate company events, team meetings, and client reception activities to ensure seamless execution.
- Data Entry: Accurately input and update data into our CRM and internal databases, ensuring records are up-to-date and confidential.
Qualifications
- Experience: Minimum of 3 years of proven experience in an administrative or executive support role.
- Education: High school diploma or GED required; Associate’s degree or higher preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot).
- Communication: Exceptional verbal and written communication skills with the ability to interact professionally with all levels of staff and clients.
- Organization: Superior time management skills and the ability to multitask effectively in a fast-paced environment.
- Attention to Detail: Meticulous attention to detail with a commitment to accuracy in all tasks.