Job Description
Welcome to Horizon Administrative Services, where we pride ourselves on operational excellence and client satisfaction. We are currently seeking a Full-Time Administrative Assistant to join our Albuquerque, NM team. In this role, you will be the backbone of our daily operations, ensuring that our office runs smoothly and efficiently. We offer a competitive salary, comprehensive benefits package, and a supportive work environment.
Your Mission:
As our Administrative Assistant, you will play a crucial role in supporting senior management and ensuring seamless communication across departments. We are looking for a proactive individual who thrives in a fast-paced setting and is committed to maintaining high standards of professionalism.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings and appointments.
- Prepare and edit correspondence, presentations, and reports for internal and external stakeholders.
- Screen and direct phone calls and inquiries, escalating urgent matters appropriately.
- Organize and maintain physical and electronic filing systems to ensure easy retrieval of information.
- Coordinate travel arrangements, including itineraries, accommodations, and transportation.
- Assist with basic bookkeeping tasks, such as expense reports and invoice processing.
Qualifications
- High School Diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Ability to work independently with minimal supervision while adhering to deadlines.