Job Description
We are seeking a highly organized Administrative Assistant & Data Entry Specialist to join our dynamic team in Richmond, Virginia. If you excel at maintaining accurate records and providing top-tier administrative support, we want to meet you.
In this role, you will serve as the backbone of our daily operations, ensuring data integrity across our internal systems while managing complex scheduling and correspondence. This is an excellent opportunity for a detail-oriented professional to grow their career in a stable, forward-thinking environment.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, ensuring all records are updated in our CRM and database systems.
- Manage and organize digital and physical filing systems to ensure easy retrieval of information.
- Prepare and distribute reports, memos, invoices, and correspondence with a high standard of professionalism.
- Schedule appointments, meetings, and travel arrangements for senior management.
- Respond to inquiries via phone, email, and in-person with a professional and courteous demeanor.
- Assist in the coordination of office events and team activities.
- Assist in inventory management and supply ordering as needed.
Qualifications
- High school diploma or GED required; associate’s degree in business administration is a plus.
- Proven experience in administrative support and data entry (minimum 1-2 years preferred).
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Typing speed of 45+ WPM with a high degree of accuracy (95%+).
- Strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Must be authorized to work in the United States and reside in Virginia.