Job Description
Join our dynamic team as a Senior Administrative Assistant at Sunshine State Solutions in Miami, FL! We're seeking a highly organized professional to support our executive team and drive operational excellence. This is a hybrid role requiring 3 days in our downtown Miami office and 2 remote days weekly. Enjoy competitive benefits, flexible scheduling, and a collaborative environment where your administrative expertise makes a tangible impact.
Responsibilities
- Manage complex calendars, coordinate international meetings across 3 time zones
- Prepare confidential board reports and executive correspondence with flawless attention to detail
- Oversee office operations including vendor management, supply chain logistics, and facility maintenance
- Lead digital transformation initiatives by implementing new document management systems
- Coordinate high-stakes events including client conferences and executive retreats
- Maintain strict compliance with HIPAA and SOX regulations for all documentation
- Train junior staff on administrative protocols and software proficiency
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years progressive administrative experience in corporate or C-suite environment
- Advanced proficiency in Microsoft Office Suite, Adobe Acrobat, and Salesforce
- Expert knowledge of calendar management across multiple platforms (Outlook, Google, Teams)
- Proven experience with expense reporting, budget tracking, and procurement processes
- Exceptional written/verbal communication skills with multicultural sensitivity
- Professional certification (CAP, CPS) strongly preferred