Job Description
Join our dynamic team at Illinois Innovations Group as a Senior Administrative Assistant in the heart of Chicago. We're seeking a highly organized professional to support our executive team and drive operational excellence. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment. If you're a proactive multitasker with exceptional communication skills, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and correspondence with precision
- Oversee office operations including inventory management, vendor coordination, and facilities maintenance
- Act as primary point of contact for internal and external stakeholders with professionalism
- Coordinate departmental meetings, events, and special projects from conception to completion
- Maintain digital and physical filing systems with strict adherence to data security protocols
- Analyze administrative workflows and implement efficiency improvements
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 5 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with attention to detail
- Experience with calendar management software (e.g., Calendly, Doodle)
- Knowledge of office management principles and best practices
- Ability to maintain confidentiality and exercise discretion in sensitive matters