Job Description
Join our dynamic team at Apex Solutions Group as a Receptionist with a focus on data entry excellence! You'll be the first point of contact for our Indianapolis headquarters, representing our commitment to professionalism and efficiency. This hybrid role combines exceptional customer service with precise data management, making it ideal for detail-oriented professionals who thrive in fast-paced environments.
We offer competitive benefits, including health insurance, 401(k) matching, and professional development opportunities. If you're passionate about creating positive client experiences while maintaining accurate digital records, we want to meet you!
Responsibilities
- Manage incoming calls, emails, and walk-in visitors with exceptional professionalism
- Perform accurate data entry into CRM and database systems (minimum 45 WPM)
- Schedule appointments and coordinate meeting logistics for executive team
- Maintain organized filing systems for digital and physical documents
- Process incoming/outgoing mail and shipments
- Assist with onboarding tasks including badge preparation and workspace setup
- Collaborate with administrative team on special projects as needed
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Minimum 2 years receptionist or administrative experience
- Proven data entry proficiency with high accuracy standards
- Advanced knowledge of Microsoft Office Suite (Outlook, Excel, Word)
- Excellent verbal and written communication skills
- Ability to multitask and prioritize in high-volume settings
- Professional demeanor with strong customer service orientation
- Basic understanding of HIPAA compliance for document handling