Job Description
Join our dynamic team as a Receptionist at Manhattan Business Hub, where your administrative excellence will shape our client experience. This hybrid role combines front-desk leadership with critical data management responsibilities in a fast-paced Midtown Manhattan environment. You'll be the first point of contact for high-profile clients while maintaining our digital information infrastructure with precision and confidentiality.
We seek a polished professional who thrives in multitasking environments and values accuracy. Our ideal candidate will embody exceptional communication skills paired with technical proficiency in data entry systems. This position offers growth opportunities within our expanding administrative team and includes competitive benefits.
Responsibilities
- Manage front desk operations including greeting visitors, answering calls, and routing communications
- Accurately input and maintain client data in CRM and proprietary databases
- Coordinate meeting schedules and conference room reservations
- Process incoming/outgoing mail and manage office inventory
- Assist with onboarding paperwork and employee records management
- Generate daily/weekly reports using Excel and internal software
- Support office administration tasks including supply ordering and vendor coordination
Qualifications
- Minimum 2 years receptionist or administrative support experience
- Proficiency in data entry with minimum 8,000 keystrokes per hour
- Expert knowledge of MS Office Suite (Excel, Outlook, Word)
- Exceptional verbal/written communication skills
- Ability to multitask in high-volume environments
- Discretion handling confidential information
- Associates degree or equivalent administrative certification preferred
- Experience with CRM systems (Salesforce, HubSpot) a plus