Job Description
We are looking for a dynamic and detail-oriented Receptionist and Data Entry Specialist to join our team in New York. In this pivotal role, you will serve as the face of our company, ensuring a welcoming environment for all visitors while managing critical administrative data with precision. This hybrid role combines front-desk hospitality with the rigorous demands of accurate data entry, requiring a professional who can multitask effectively in a fast-paced corporate setting.
At Apex Corporate Solutions, we value efficiency, communication, and organizational excellence. If you have a proven track record in administrative support and data management, we encourage you to apply for this exciting opportunity to grow your career with us.
Responsibilities
- Manage the front desk operations, including greeting guests, answering multi-line phones, and directing inquiries professionally.
- Perform high-volume data entry tasks with 99% accuracy, ensuring all records are updated in our CRM and database systems.
- Organize and maintain physical and digital filing systems to ensure easy retrieval of confidential documents.
- Schedule appointments, coordinate meetings, and manage the company calendar to optimize workflow.
- Assist with general administrative duties such as mail processing, courier management, and inventory ordering.
- Collaborate with internal teams to ensure seamless communication between departments.
Qualifications
- High school diploma or equivalent required; associate degree or certification in Office Administration is a plus.
- Minimum of 2 years of experience in receptionist or data entry roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data management software (e.g., Salesforce, QuickBooks).
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong attention to detail and the ability to maintain strict confidentiality.
- Ability to work independently and manage time effectively in a busy environment.