Job Description
Join our fast-paced team as a Receptionist with data entry expertise! We're urgently seeking a professional to serve as the first point of contact for our Portland office. This hybrid role combines exceptional customer service with precise data management responsibilities. Enjoy competitive pay, comprehensive benefits, and a collaborative environment where your administrative skills shine.
Our ideal candidate thrives in dynamic settings, maintains meticulous attention to detail, and possesses strong technical aptitude. You'll handle high-volume call routing, manage client databases, and support office operations with efficiency and professionalism. This is your opportunity to grow with an industry leader while making an immediate impact.
Responsibilities
- Manage multi-line phone system, directing calls and taking detailed messages
- Perform accurate data entry into CRM and financial databases (50+ records daily)
- Greet and assist visitors with professional etiquette and problem-solving
- Coordinate office calendars, meeting scheduling, and travel arrangements
- Process incoming/outgoing mail, shipments, and office supplies inventory
- Maintain digital filing systems with strict confidentiality protocols
- Support HR functions: onboarding paperwork, benefits administration
Qualifications
- Minimum 2 years receptionist/data entry experience
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Proven accuracy in alphanumeric data entry (10,000+ keystrokes/hour)
- Exceptional verbal/written communication skills
- Experience with CRM systems (Salesforce/HubSpot preferred)
- Ability to multitask in high-pressure environments
- Professional appearance and polished phone demeanor
- High school diploma or equivalent required