Job Description
Join our vibrant Miami team as a Receptionist and leverage your data entry precision to power our daily operations. You'll be the first point of contact for clients and visitors while maintaining critical digital records. This role combines exceptional interpersonal skills with meticulous data management in a fast-paced corporate environment. We offer competitive benefits, career growth opportunities, and a supportive culture in Miami's dynamic business district.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Accurately input, update, and maintain client databases and records using proprietary software
- Process incoming/outgoing mail, shipments, and manage office supply inventory
- Schedule appointments and coordinate meeting logistics for executive staff
- Perform daily data reconciliation to ensure 99.9% accuracy in financial and client records
- Assist with administrative tasks including document scanning, filing, and report generation
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 2 years experience in receptionist or administrative roles with data entry focus
- Proficiency in MS Office Suite (Excel, Word, Outlook) and data entry software
- Exceptional typing speed (60+ WPM) with zero tolerance for errors
- Strong multitasking abilities with attention to detail in high-pressure situations
- Professional communication skills in English (Spanish fluency a plus)
- Ability to work flexible hours including occasional weekends