Job Description
Join our dynamic team as a Receptionist where your organizational skills and data entry expertise will drive our operational excellence. As the first point of contact, you'll create exceptional client experiences while maintaining critical digital records. This hybrid role blends front-desk charm with precision data management in a fast-paced corporate environment. Enjoy comprehensive benefits, professional development opportunities, and a collaborative workplace culture in Philadelphia's vibrant business district.
Responsibilities
- Manage multi-line phone systems and direct 100+ daily calls with professionalism
- Accurately enter, update, and maintain 50+ client records daily in Salesforce
- Coordinate complex meeting schedules across 15+ departments
- Process incoming/outgoing mail, packages, and confidential documents
- Assist with onboarding by preparing new hire paperwork and digital files
- Generate weekly reports using Excel and internal reporting tools
- Manage office supply inventory and vendor ordering processes
Qualifications
- Minimum 2 years receptionist experience with proven data entry proficiency
- Expertise in CRM systems (Salesforce) and MS Office Suite required
- WPM 60+ typing speed with 99.5% accuracy in data entry tests
- Exceptional communication skills and polished business etiquette
- Associates degree or relevant administrative certification preferred
- Experience managing calendars for multiple executives simultaneously
- Ability to maintain confidentiality while handling sensitive information